Accounts Receivable
From Emersion
Accounts Receivable
The Finance > Accounts Receivable menu contains a number of functions to allow you to manage your accounts:
- Receive Payment - record a payment from an account either manually or through Electronic Payment System (EPS)
- Invoice List - displays a list of all invoices generated by the system, which can then be downloaded and managed
- Unallocated - shows a list of all unallocated payments received, which can be allocated against invoices
- Transactions - lists all financial transactions, including payments, invoices, debits, credits, refunds
- Pending Cardlines - shows all cardlines that have not yet been included in an invoice. These can be viewed and modified
- Payments - lists all payments that can also be viewed
- Disputed - lists all disputed amounts raised against invoices, which can be resolved
- Credit - allows you to raise a credit against an account or invoice
- Write off - allows you to write off outstanding or credit amounts
- Refund - allows you to refund credit amounts to customers.
The system maintains a number of account related balances for easy reference. The Accounts Receivable page lists all accounts with their balances:
- Account Balance - the total balance of all credit and debit transactions, excluding security deposits. This amount will be highlighted if the account balance is overdue as follows:
- red highlight - the amount is 14 or more days overdue
- orange highlight - the amount is overdue by less than 14 days
- Unallocated Payments - payment amounts not allocated against an invoice
- Security Deposit Held - the sum of any security deposits recorded (note - security deposits do not attract tax) these amounts do not affect the account balance
- Disputed Amounts - any amounts marked as disputed from invoices.
The Accounts Receivable page lists all accounts, with a number of functions available to be accessed directly from the Action column of the list:
- Receive Payment - record a payment from the customer that was received manually
- Transactions - displays a list of all financial transactions recorded against the account
- Take Payment - process a payment through the automated Electronic Payment System (EPS).
To View Accounts Receivable
- Select Finance > Accounts Receivable from the Menu. The Accounts Receivable page will appear showing a list of all accounts in the system with their balances.
Search
You can locate a customer in the Accounts Receivable list by using the Search function. The following fields can be used to locate customers:
- Account Number
- Customer Name
- Bpay Reference Number
- Invoice Number.
