Securities

Security Deposits

You can elect to take a security deposit (or payment) from certain customers. For example, if the customer is identified to have a credit risk etc. The Securities function allows you to record a Security Deposit Payment, as well as Refund the deposit. Security payments are displayed on the customer’s invoice for informational purposes only, and do not adjust the account balance.

To Receive a Security Payment

1. Select Finance > Securities > Payment from the Menu. The Payment Customer Search list page will appear showing all customers in the system.
2. Locate the customer to record the security payment from in the list.
3. Click the Security Payment link in the Action column of the required customer. The Security Deposit Payment page will appear, showing the account balance, unallocated funds and the current security deposit amount held.
4. Enter the security payment amount in the Security Deposit Payment Amount ($) field.
5. Enter the date the security payment was received in the Payment Date field. It is set to the current date by default. A calendar tool will appear to allow you to select the required date.
6. Click the Submit button. The Payment Customer Search list page will appear, showing the customer list updated with the payment received.
7. Click the Cancel button to cancel the security deposit payment.

To Refund a Security Payment

1. Select Finance > Securities > Refund from the Menu. The Refund Customer Search list page will appear showing all security deposits held in the system.
2. Locate the customer with the security payment to refund in the list.
3. Click the Security Refund link in the Action column of the required customer. The Security Deposit Refund page will appear, showing the account balance, unallocated funds and the current security deposit amount held.
4. Enter the amount to be refunded in the Security Deposit Refund Amount ($) field.
5. Enter the date the security deposit was refunded in the Payment Date field. It is set to the current date by default. A calendar tool will appear to allow you to select the required date.
6. Click the Submit button. The Refund Customer Search list page will appear, showing the customer list updated with the payment refunded.
7. Click the Cancel button to cancel the security deposit refund.

See also

• Accounts Receivable
• Accounts Payable
• Invoicing