Billing/Payments/

Understanding how payments work within the Emersion Billing System.

In traditional accounting systems, users may have noticed that they have the ability to back date a payment to any point in time they wish, so for instance if they entered a payment into the system 10 days late, they could make it appear entered as of the point they received the funds. The reason you are able to do this is because the invoicing and receipting are two mutually exclusive items as far as the customer is concerned. The customers underlying balance would not appear on tax invoices generated by these systems.

In the Emersion system however, we report on payments and invoices in a single tax invoice / statement, and our invoice displays, previous balances, and payments that have been taken. This means that customers that receive invoices generated by the Emersion system, can logically interpret the behaviour of their account over time, simply by looking at each invoice. What this means that financial changes that occur for periods prior to when the invoice was approved and submitted to the ledger system, can only be entered after the date of the most recent approved invoice.

If you are trying to understand what payment dates are included in an invoice, you can see on the second page of the tax invoice, what period it spans.