Data Import/Payments
Contents
Bulk Import Payments
Emersion provides ways to upload payments into the system quickly and easily. The payments are applied against customer accounts without requiring any manual data entry required when using the the Receive Payment or Take Payment functions.
Emersion provides two tools for importing payments
- Bulk Import Payments
- Manual Payment Importer
The two importers import different types of payments and handle different payment methods. Ensure you use the correct tool when wanting to import payments.
Bulk Import Payments
Nav: Finance > Bulk Import > Import Payments
This importer handles:
- The standard Emersion payments format (.CSV)
- Australian Bankers Association format (.ABA)
- Select the file type of the payment file to import by clicking the required file type option button, either Emersion Bulk Format, or ABA. You can click the Sample Format File link beside the file option to display the file format.
- Click the Browse button beside the * CSV File to Import field. A File Upload window will appear.
- Navigate to and select the required payment file and click the Open button. The selected file name will appear in the * CSV File to Import field.
- Click the Upload File and Verify button. The system will verify the file is in the correct format. Once verified, the Import Payments – Preview File & Confirm page will display.
- Click the Confirm Import button. A window will appear to prompt you to confirm the upload.
- Click the Yes button to confirm the file upload. The system will process the payments in the file, and update the accounts’ payment details with the payment information.
- Click the No button to cancel the file upload.
Emersion File Format
NOTE: The format for the Emersion File Format has recently changed. Please review below carefully.
The Emersion Bulk Payment file is in .CSV format, as follows:
| Field | Description |
| 'PAYMENT_DATE' | Mandatory. This must be in the format of YYYY-MM-DD. |
| 'PAYMENT_TIME' | Mandatory. This must be in the format of HH:MM:SS. |
| 'ACCOUNT_ID' | Mandatory. The Emersion account ID of the customer for which the payment belongs. |
| 'BPAY_BILLER_CODE' | The BPAY Biller code if the payment method is BPAY |
| 'BPAY_REFERENCE' | The BPAY reference number if the payment method is BPAY |
| 'CUST_REFERENCE' | |
| 'AMOUNT' | Mandatory. The full payment amount inclusive of tax |
| 'SURCHARGE_AMOUNT' | The surcharge amount exclusive of tax |
| 'SURCHARGE_PERCENT' | Enter a whole number e.g. 3% = '3' |
| 'PAYMENT_METHOD' | Mandatory. Accepted payment methods are: *VISA_MC, AMEX, DINERS, CONTRA, AGENT, DIRECTDEBIT, EFT, EFTPOS, CASH, CHEQUE, MORDER, BPAY, PAYBYPHONE, POSTBILLPAY, CREDITCARD, CCOLLECTION, SECUREPAYIVR, XERO |
| 'PAYMENT_NOTE' | Record a note against the payment |
| 'INVOICE_LIST' | Enter an invoice number, or a pipe delimited list of invoice numbers. If the field is left blank, the payment will be created as an unallocated payment. If using a pipe delimited list, the invoice numbers must be in the same order as the corresponding payments in the INVOICE_ALLOCATION_LIST field. |
| 'INVOICE_ALLOCATION_LIST' | REDUNDANT. Leave this blank. Do not remove the column. |
| 'SURCHARGE_IN_AMOUNT' | If the surcharge is contained in the amount entered in the INVOICE_ALLOCATION_LIST field, enter 'TRUE'. Otherwise, leave this field blank. |
| 'SURCHARGE_AMOUNT_INC_TAX' | If the SURCHARGE_AMOUNT includes tax enter 'TRUE'. Otherwise, leave this field blank. |
ABA File Format
The Australian Bankers Association (ABA) file format is used by many banks for batch transactions. Though not an Australian standard, many banks have adopted this format (e.g. Bank of Queensland, NAM, Westpac etc). The ABA file format is also known as a Direct Entry file or Centrex file. It has the file extension .ABA and is a standard ASCII file. Please contact your bank or financial institution for further information about obtaining your payment information in ABA format.
Manual Payment Imports
There is an additional feature that allows a user to bulk import payments that are sourced from the following providers;
* Secure Pay IVR * Aust Post Bill Pay * Commbiz Bpay
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