Payments
Payments
After you have issued invoices, your customers should pay for the goods and services that you have provided. Payments received should be recorded against invoices to allow you to manage your accounts receivable. The system allows you to manually record payments, or payment processing can be automated and integrated with Emersion’s automated payment processor, Electronic Payment System (EPS). In addition, the system provides support for managing payments received via BPAY.
Each account can be individually configured with payment details. Information that can be recorded for each account includes:
- payment Status - determines whether automated payment processing (through EPS) is enabled for the account
- Minimum Payment Amount - the minimum amount that an automated payment can be processed
- Automated Payment Terms - the number of days after the invoice Due Date a payment is automatically processed for the account
- Payment Method details - the customer’s Credit Card, Direct Debit, and / or BPAY bank account details
- Finance Charges - fees that can be automatically applied to the account for each payment method type (i.e. to recover charges and fees from your bank or financial institution).
These details are maintained via the Customers > Customer List > view account >Payment Methods page (see the Customers and Accounts User manual for further information).
Receive Payment
There are two methods to record payments from customers:
- Receive Payment - record a manual payment from a customer that has been received outside Emersion e.g. cheques, cash, or non-integrated credit card payments etc.
- Take Payment - process a manual payment through the automated EPS gateway. Depending on your set up, you can process the payment via Credit Card or Direct Debit.
The system allows you to automatically allocate the payment against one or many invoices with an outstanding amount, or you can manually allocate the payment against a specific invoice.
Note: Default finance charges can be set up and applied automatically to payments. To set up or modify the default finance charges, please contact the Emersion Support team.
In addition, the system allows you to import payment details received from external sources, e.g. BPAY etc.
