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| − | {{DISPLAYTITLE:Ledger Journal and Ledger Codes}}
| + | =This Content Has Moved House= |
| − | = Overview = | |
| − | The ledger contains all transactions relating to the customer and their services. To access the ledger:
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| − | Nav: '''Finance > Accounts Receivable > Transactions'''
| + | This article has been moved to our new home for documentation and help content, the new Emersion Knowledge Base. |
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| − | This view displays the entire ledger covering all child accounts and services. The ledger can also be viewed for a single customer under [[Account Management/Customer Screen/Transactions|'''Customer > Transactions''']].
| + | We are sorry for the untidiness while we are shifting locations and we appreciate your patience during the transition to our new home. |
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| − | = Ledger Codes =
| + | [https://resources.emersion.com/display/EKB/The+Ledger+Journal Take me to the Emersion Knowledge Base article] |
| − | The system uses a default set of standard ledger codes for all transactions. Each code contains a 'default' code and a 'simple' code. While the standard ledger codes cannot be changed, users can map their own existing ledger codes to the Emersion standard codes.
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| − | = Ledger Code Mapping =
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| − | The '''Ledger Mapping''' page provides a way for service providers to map the Emersion system default ledger codes to their own custom ledger codes used in their accounting system. Once this is done, the Ledger Cardlines report can be used to export transactions including custom ledger codes. Custom ledger codes will appear in the extracted file to enable quick and simple import into an external accounting system, such as MYOB.
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| − | ==Simple Codes==
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| − | Each Emersion ledger code has a ''Simple Code'' associated with it. Simple codes, like ledger codes, are set up internally by Emersion. But instead of being unique to each service / transaction item type, they are generic and can be used to group similar ledger items. You cannot modify the simple codes set up against each ledger code. However you can map the Emersion system ledger codes to the default simple codes for easy grouping and accounting (see below).
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| − | For example, a ledger code of ‘PSTN_SERVICE_USAGE’ may have a simple code of ‘USAGE’; and ‘PSTN_SERVICE_ACCESS_ FEE_ADV’ has a simple code of “ACCESS_FEE_ADVANCE’ etc.
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| − | ''Ledger Code Mapping Examples''
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| − | {|style="border-collapse: collapse; border-width: 1px; border-style: solid; border-color: #000"
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| − | |style="border-style: solid; border-width: 1px"| '''Ledger Code'''
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| − | |style="border-style: solid; border-width: 1px"| '''Ledger Mapping'''
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| − | |style="border-style: solid; border-width: 1px"| '''Simple Code'''
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| − | |style="border-style: solid; border-width: 1px"| PACKAGE_PLAN_ACCESS_FEE_ADV
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| − | |style="border-style: solid; border-width: 1px"| Plan Access Fees
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| − | |style="border-style: solid; border-width: 1px"| ACCESS FEES
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| − | |style="border-style: solid; border-width: 1px"| ADSL_MODEM_MODEL
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| − | |style="border-style: solid; border-width: 1px"| My Cool Modem
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| − | |style="border-style: solid; border-width: 1px"| MODEMS
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| − | |style="border-style: solid; border-width: 1px"| 1GB_DATA_CAP_USAGE
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| − | |style="border-style: solid; border-width: 1px"| Super 1GB Usage
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| − | |style="border-style: solid; border-width: 1px"| USAGE
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| − | |}
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| − | == Map a Ledger Code ==
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| − | To map a ledger code:
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| − | Nav: '''Admin > Settings > Ledger Mapping'''
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| − | The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes along with any custom ''Mapped Codes'' set up. Locate the ledger code you wish to map in the list, then;
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| − | # Click the ledger code name to open the page in EDIT mode.
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| − | # Enter the required custom mapped ledger code in the ''Mapped Ledger Code'' field.
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| − | ## If you want to override the ledger's default code, click the '''Copy Default Code to Mapped''' button.
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| − | ## If you want to override the ledger's simple code, click the '''Copy Simple Code to Mapped''' button.
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| − | # Make your changes and press '''Save''' when you are done.
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| − | To exit, click the '''Back to Listing''' button.
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| − | === Mapping all Ledger Code Mappings to Simple ===
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| − | This function will set all your custom ledger code mappings to the Emersion system default ''Simple'' codes. The ''Mapped Code'' and ''Mapped Description'' fields will be updated with the values stored in the ledger’s Simple code. You can elect to update all ledger code mappings and override any existing custom ledger mappings you have created, or only update the ledger codes that do not have any custom codes set up.
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| − | # The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes.
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| − | # To override all existing custom ledger code mappings, tick the ''Override existing codes?'' check box. Otherwise, leave the ''Override existing codes?'' check box un-ticked.
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| − | # Click the '''Change all mappings to simple''' button. A message box will appear asking you to confirm that you wish to update every mapped ledger code.
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| − | # Click the '''Yes''' button to confirm the update of all the ledger code mappings. The system will update all ledger code mappings to the Simple codes.
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| − | # Click the '''No''' button to cancel. The system will not update any ledger mappings.
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| − | | |
| − | === Mapping all Ledger Code Mappings to Default ===
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| − | This function will set all your custom ledger code mappings to the Emersion system default ledger codes. The ''Mapped Code'' and ''Mapped Description'' fields will be updated with the values stored in the ledger’s Emersion default code. You can elect to update all ledger code mappings and override any existing custom ledger mappings you have created, or only update the ledger codes that do not have any custom codes set up.
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| − | # The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes.
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| − | # To override all existing custom ledger code mappings, tick the ''Override existing codes?'' check box. Otherwise, leave the check ''Override existing codes?'' box un-ticked.
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| − | # Click the '''Change all mappings to default''' button. A message box will appear asking you to confirm that you wish to update every mapped ledger code.
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| − | # Click the '''Yes''' button to confirm the update of all the ledger code mappings. The system will update all ledger code mappings to the system default ledger codes.
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| − | # Click the '''No''' button to cancel. The system will not update any ledger mappings.
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| − | = See Also =
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| − | * [[Ledger_Cardline_Report|Ledger Cardlines Report]]
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| − | * [[InvoicePendingLedgerCardlines|Pending Ledger Cardlines]]
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| − | * [[Integrations/Xero#Mapping_Ledger_Codes|Xero Ledger Code Mapping]]
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This article has been moved to our new home for documentation and help content, the new Emersion Knowledge Base.
We are sorry for the untidiness while we are shifting locations and we appreciate your patience during the transition to our new home.
