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| − | ==Pending Ledger Cardlines==
| + | #REDIRECT [[Account_Management/Customer_Screen/Pending_Ledger_Cardlines]] |
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| − | ===Unallocated Ledger Cardlines===
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| − | As discussed in [[InvoiceCardlineManagement|''Invoice cardline management'']], you can add a cardline to an existing pending invoice. However, you can also manually create an unallocated cardline, or pending cardline, against an account when there is no existing pending invoice, or for other charges and credits you do not wish to allocate to an existing pending invoice. Unallocated, pending ledger cardlines can be created at any time during the billing period independently to the regular billing cycle.
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| − | The pending cardline amount will not be reflected in the account’s balance until it is allocated to an invoice, and the invoice then approved. The manually created cardline will appear in the ''Miscellaneous Charges'' section of the invoice. If the cardline is a credit (i.e. a negative cardline amount) the amount will appear in the ''Adjustments'' section of the invoice, and the amount will be deducted from the invoice total.
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| − | '''Note:''' Cardlines entered for a negative amount will appear as a credit against the account.
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| − | Once an unallocated, pending ledger cardline has been created against an account, you can perform a number of actions:
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| − | * add the pending cardline to an existing pending invoice, via the [[InvoiceManageInvoice|''Manage Invoice'']] function
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| − | * if there is no current pending invoice for the account, you can create an [[InvoiceImmeditateInvoice|''immediate'' invoice]] that will automatically allocate the pending cardline created, as well as any other pending cardlines stored against the account, to the new invoice created (see ''Immediate Invoices'' below)
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| − | * leave the pending cardline to be processed with all other charges and cardlines during the next bill run. It will then be automatically picked up by the billing process, and appear on the account’s next invoice.
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| − | ===To Create an Unallocated Pending Ledger Cardline===
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| − | # Select '''Customers''' > '''Customer List '''>''' '''from the '''Menu.''' The ''Customer List'' page will appear.
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| − | # Select the required customer account. The Account ''Summary'' tab page will display.
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| − | # Click the '''Pending Ledger Cardlines''' tab. The ''Pending Ledger Cardlines'' page will appear showing any unallocated pending ledger cardlines held against the account.
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| − | # Click the '''Create New Unallocated Cardline''' button near the top of the list. The ''New Unallocated Cardline'' page will appear.
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| − | # Enter the date for the cardline in the ''Transaction Date'' field. A calendar tool will appear to allow you to select the required date. This date will appear on the Invoice as the date the cardline charge was incurred.
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| − | # Enter the amount including tax in the ''Total (inc. Tax) ''field. The system will automatically calculate the ''Actual Value (ex Tax)'' and the ''Tax Amount'' and display in the corresponding fields.
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| − | #:Alternately, enter the cardline amount in the ''Actual Value (ex. Tax)'' field. The system will automatically calculate the ''Total (inc Tax) ''and the ''Tax Amount''.
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| − | # Select the ''Tax Type'' applicable to the cardline in the drop list. By default, this is set to ‘Australian GST’.
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| − | # If you need to enter a manual tax amount, tick the ''Manually enter tax'' check box. The ''Tax Amount'' field will re-display enabled for editing. Enter the tax amount required.
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| − | # Enter the description to show on the invoice for the cardline in the ''Description'' field.
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| − | # Select the ''Ledger Code'' in the drop list. The cardline will be recorded against the selected ledger in the system for accounting purposes. | |
| − | # Click the '''Save''' button. A message will display at the top of the screen informing that the cardline was saved successfully.
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| − | # Click the '''Cancel''' button to cancel the cardline creation.
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| − | ===See also===
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| − | * [[InvoicePendingLedgerCardlines|Pending Ledger Cardlines]]
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| − | * [[InvoiceImmeditateInvoice|Immeditate Invoices]]
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