Ledger Management - Revision history

Scarpenter: Replaced content with "=This Content Has Moved House= This article has been moved to our new home for documentation and help content, the new Emersion Knowledge Base. We are sorry for the unti..."

2018-05-14T06:40:41Z

Replaced content with "=This Content Has Moved House= This article has been moved to our new home for documentation and help content, the new Emersion Knowledge Base. We are sorry for the unti..."

Scarpenter: /* See Also */

2018-05-14T03:33:09Z

‎See Also

Scarpenter at 04:38, 20 February 2017

2017-02-20T04:38:40Z

Scarpenter: /* Mapping all Ledger Code Mappings to Default */

2017-02-20T04:37:46Z

‎Mapping all Ledger Code Mappings to Default

Scarpenter: /* Mapping all Ledger Code Mappings to Simple */

2017-02-20T04:37:26Z

‎Mapping all Ledger Code Mappings to Simple

Scarpenter at 04:36, 20 February 2017

2017-02-20T04:36:58Z

Dcowan: added xero ledger code mapping link

2016-04-26T07:19:12Z

added xero ledger code mapping link

Kberkidge at 01:32, 11 July 2012

2012-07-11T01:32:40Z

Show changes

Kberkidge: moved Billing/LedgerCodes to Ledger Management

2012-07-11T01:25:08Z

moved Billing/LedgerCodes to Ledger Management

Kberkidge at 01:23, 11 July 2012

2012-07-11T01:23:13Z

@@ Line 1: / Line 1: @@
-{{DISPLAYTITLE:Ledger Journal and Ledger Codes}}
+=This Content Has Moved House=
-Nav: '''Finance > Accounts Receivable > Transactions'''
+This article has been moved to our new home for documentation and help content, the new Emersion Knowledge Base.
-This view displays the entire ledger covering all child accounts and services. The ledger can also be viewed for a single customer under [[Account Management/Customer Screen/Transactions|'''Customer > Transactions''']].
+We are sorry for the untidiness while we are shifting locations and we appreciate your patience during the transition to our new home.
-= Ledger Codes =
+[https://resources.emersion.com/display/EKB/The+Ledger+Journal Take me to the Emersion Knowledge Base article]
-= Ledger Code Mapping =
+[[file:new_home_sm.jpg|900px]]

@@ Line 75: / Line 75: @@
 * [[Ledger_Cardline_Report|Ledger Cardlines Report]]
 * [[InvoicePendingLedgerCardlines|Pending Ledger Cardlines]]
-* [[Integrations/Xero#Mapping_Ledger_Codes|Xero Ledger Code Mapping]]
+* [https://resources.emersion.com/display/EKB/Ledger+Code+Mapping+with+Xero+Integration Xero Ledger Code Mapping]

@@ Line 13: / Line 13: @@
 The '''Ledger Mapping''' page provides a way for service providers to map the Emersion system default ledger codes to their own custom ledger codes used in their accounting system. Once this is done, the Ledger Cardlines report can be used to export transactions including custom ledger codes. Custom ledger codes will appear in the extracted file to enable quick and simple import into an external accounting system, such as MYOB.
-===Simple Codes===
+==Simple Codes==
 Each Emersion ledger code has a ''Simple Code'' associated with it. Simple codes, like ledger codes, are set up internally by Emersion. But instead of being unique to each service / transaction item type, they are generic and can be used to group similar ledger items. You cannot modify the simple codes set up against each ledger code. However you can map the Emersion system ledger codes to the default simple codes for easy grouping and accounting (see below).

@@ Line 66: / Line 66: @@
 This function will set all your custom ledger code mappings to the Emersion system default ledger codes. The ''Mapped Code'' and ''Mapped Description'' fields will be updated with the values stored in the ledger’s Emersion default code. You can elect to update all ledger code mappings and override any existing custom ledger mappings you have created, or only update the ledger codes that do not have any custom codes set up.
-# Select '''Admin''' &gt; '''Ledger Mapping '''&gt;''' '''from the '''Menu.''' The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes.
+# The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes.
 # To override all existing custom ledger code mappings, tick the ''Override existing codes?'' check box. Otherwise, leave the check ''Override existing codes?'' box un-ticked.
 # Click the '''Change all mappings to default''' button. A message box will appear asking you to confirm that you wish to update every mapped ledger code.

@@ Line 57: / Line 57: @@
 This function will set all your custom ledger code mappings to the Emersion system default ''Simple'' codes. The ''Mapped Code'' and ''Mapped Description'' fields will be updated with the values stored in the ledger’s Simple code. You can elect to update all ledger code mappings and override any existing custom ledger mappings you have created, or only update the ledger codes that do not have any custom codes set up.
-# Select '''Admin''' &gt; '''Ledger Mapping '''&gt;''' '''from the '''Menu.''' The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes.
+# The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes.
 # To override all existing custom ledger code mappings, tick the ''Override existing codes?'' check box. Otherwise, leave the ''Override existing codes?'' check box un-ticked.
 # Click the '''Change all mappings to simple''' button. A message box will appear asking you to confirm that you wish to update every mapped ledger code.

@@ Line 1: / Line 1: @@
-==Ledger Codes==
+{{DISPLAYTITLE:Ledger Journal and Ledger Codes}}
-Emersion uses a set of default ledger codes that are set up against services, access fees, service usage, credits, payments, service features, physical products, and all other charges, fees and transactions. Every element in the system which creates a financial transaction, or cardline, has an Emersion assigned default ledger code. Currently, the Emersion support team assign default ledger codes to all the various elements as part of the development and configuration process.
+Nav: '''Finance > Accounts Receivable > Transactions'''
-The [[ProductManagement|''Product Management'']] module allows you to create custom ledger codes to allocate to your billable items and physical products. In addition, each customer account may be configured with its own custom reference field, which can be used like a customer-specific ledger code.
+This view displays the entire ledger covering all child accounts and services. The ledger can also be viewed for a single customer under [[Account Management/Customer Screen/Transactions|'''Customer > Transactions''']].
-The [[Ledger_Cardline_Report|Ledger Cardlines report]] allows you to view all transactions and customers with their ledger codes, which you can then export to a .CSV file and use to import into your accounting software.
+= Ledger Codes =
+The system uses a default set of standard ledger codes for all transactions. Each code contains a 'default' code and a 'simple' code. While the standard ledger codes cannot be changed, users can map their own existing ledger codes to the Emersion standard codes.
 ===Simple Codes===
 Each Emersion ledger code has a ''Simple Code'' associated with it. Simple codes, like ledger codes, are set up internally by Emersion. But instead of being unique to each service / transaction item type, they are generic and can be used to group similar ledger items. You cannot modify the simple codes set up against each ledger code. However you can map the Emersion system ledger codes to the default simple codes for easy grouping and accounting (see below).
 For example, a ledger code of ‘PSTN_SERVICE_USAGE’ may have a simple code of ‘USAGE’; and ‘PSTN_SERVICE_ACCESS_ FEE_ADV’ has a simple code of “ACCESS_FEE_ADVANCE’ etc.
 ''Ledger Code Mapping Examples''
@@ Line 49: / Line 39: @@
 |}
-===To Map a Ledger Code===
+Nav: '''Admin > Settings > Ledger Mapping'''
-# Select '''Admin''' &gt; '''Ledger Mapping '''&gt;''' '''from the '''Menu.''' The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes along with any custom ''Mapped Codes'' set up.
+The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes along with any custom ''Mapped Codes'' set up. Locate the ledger code you wish to map in the list, then;
-# Locate the ledger code you wish to map in the list and click the name link in the ''Ledger Code'' column. The ''Edit Ledger Code'' page will display.
 # Enter the required custom mapped ledger code in the ''Mapped Ledger Code'' field.
-# Enter a description for your ledger code mapping in the ''Mapped Ledger Description'' field.
+## If you want to override the ledger's default code, click the '''Copy Default Code to Mapped''' button.
-# If you wish to fill the mapped code with the existing default ''Simple Ledger Code'', click the '''Copy Simple Code to Mapped''' button. The ''Mapped Ledger Code'' and ''Mapped Ledger Description'' fields will be populated with the default simple code information. Modify the fields as required.
+## If you want to override the ledger's simple code, click the '''Copy Simple Code to Mapped''' button.
-# If you wish to fill the mapped code with the existing default ''System Ledger Code'', click the '''Copy Normal Code to Mapped''' button. The ''Mapped Ledger Code'' and ''Mapped Ledger Description'' fields will be populated with the default ledger code information. Modify the fields as required.
+# Make your changes and press '''Save''' when you are done.
-===To Map all Ledger Code Mappings to Simple===
+To exit, click the '''Back to Listing''' button.
 This function will set all your custom ledger code mappings to the Emersion system default ''Simple'' codes. The ''Mapped Code'' and ''Mapped Description'' fields will be updated with the values stored in the ledger’s Simple code. You can elect to update all ledger code mappings and override any existing custom ledger mappings you have created, or only update the ledger codes that do not have any custom codes set up.
@@ Line 72: / Line 63: @@
 # Click the '''No''' button to cancel. The system will not update any ledger mappings.
+=== Mapping all Ledger Code Mappings to Default ===
 This function will set all your custom ledger code mappings to the Emersion system default ledger codes. The ''Mapped Code'' and ''Mapped Description'' fields will be updated with the values stored in the ledger’s Emersion default code. You can elect to update all ledger code mappings and override any existing custom ledger mappings you have created, or only update the ledger codes that do not have any custom codes set up.
@@ Line 84: / Line 72: @@
 # Click the '''No''' button to cancel. The system will not update any ledger mappings.
-===See also===
+= See Also =
 * [[Ledger_Cardline_Report|Ledger Cardlines Report]]
 * [[InvoicePendingLedgerCardlines|Pending Ledger Cardlines]]
 * [[Integrations/Xero#Mapping_Ledger_Codes|Xero Ledger Code Mapping]]

← Older revision		Revision as of 07:19, 26 April 2016
Line 87:		Line 87:
	* [[Ledger_Cardline_Report\|Ledger Cardlines Report]]		* [[Ledger_Cardline_Report\|Ledger Cardlines Report]]
	* [[InvoicePendingLedgerCardlines\|Pending Ledger Cardlines]]		* [[InvoicePendingLedgerCardlines\|Pending Ledger Cardlines]]
		+	* [[Integrations/Xero#Mapping_Ledger_Codes\|Xero Ledger Code Mapping]]

← Older revision	Revision as of 01:25, 11 July 2012
(No difference)

@@ Line 1: / Line 1: @@
-== '''Ledger Codes''' ==
+==Ledger Codes==
 Emersion uses a set of default ledger codes that are set up against services, access fees, service usage, credits, payments, service features, physical products, and all other charges, fees and transactions. Every element in the system which creates a financial transaction, or cardline, has an Emersion assigned default ledger code. Currently, the Emersion support team assign default ledger codes to all the various elements as part of the development and configuration process.
@@ Line 9: / Line 7: @@
 The Ledger Cardlines report allows you to view all transactions and customers with their ledger codes, which you can then export to a .CSV file and use to import into your accounting software.
-Various areas within the system also use ledger codes.
+Various areas within the system also use ledger codes:
-When creating a new unallocated cardline for a customer, you can also elect to allocate the transaction to any of the existing system ledger codes.
+;Product Purchase (Installment & Outright)
-=== '''Ledger Code Mapping''' ===
+==Ledger Code Mapping==
 The Ledger Mapping function allows you to map the Emersion system default ledger codes to your own custom ledger codes that you use in your accounting system. For example, you may wish to map the Emersion system default ledger codes for service access fees to the appropriate general ledger code in your system. When you export the Ledger Cardlines report, the custom ledger codes set up will appear in the .CSV file to import and match with the ledger codes setup in your accounting system e.g. MYOB etc.
@@ Line 55: / Line 50: @@
-==To Map a Ledger Code==
+===To Map a Ledger Code===
 # Select '''Admin''' &gt; '''Ledger Mapping '''&gt;''' '''from the '''Menu.''' The ''Ledger Mapping Tool'' page will display showing a list of existing ledger codes along with any custom ''Mapped Codes'' set up.
@@ Line 98: / Line 93: @@
 The Ledger Cardlines report fields are as follows:
-{| class="prettytable"
+{| border="1" style="border-collapse: collapse; border-width: 1px; border-style: solid; border-color: #000; padding: 0"
 |-
+|