Account Management/Customer Screen/Pending Ledger Cardlines - Revision history

Scarpenter: /* Edit A Pending Cardline */

2020-04-22T01:59:37Z

‎Edit A Pending Cardline

Scarpenter: /* Edit A Pending Cardline */

2020-04-22T01:59:10Z

‎Edit A Pending Cardline

Scarpenter: /* Edit A Pending Cardline */

2020-04-22T01:58:51Z

‎Edit A Pending Cardline

Dcowan at 05:57, 12 September 2018

2018-09-12T05:57:26Z

Dcowan at 02:13, 13 June 2018

2018-06-13T02:13:41Z

Dcowan: added cardline import link

2017-08-02T06:59:56Z

added cardline import link

Dcowan: added screenshot - edit ledger cardlines

2017-03-30T02:34:34Z

added screenshot - edit ledger cardlines

Dcowan: Created initial Pending Ledger Cardline page - ripped of some existing pending cardline doco and redirected

2017-03-30T02:27:24Z

Created initial Pending Ledger Cardline page - ripped of some existing pending cardline doco and redirected

New page

{{DISPLAYTITLE: Pending Ledger Cardlines}}

==Pending Ledger Cardlines==

This page will display cardlines that have been generated by the system that are NOT allocated to an invoice yet. You can

'''For a brief video on pending cardlines and the manage invoice section, please see the bottom of this article!'''

==Unallocated Ledger Cardlines==

As discussed in [[InvoiceCardlineManagement|''Invoice cardline management'']], you can add a cardline to an existing pending invoice. However, you can also manually create an unallocated cardline, or pending cardline, against an account when there is no existing pending invoice, or for other charges and credits you do not wish to allocate to an existing pending invoice. Unallocated, pending ledger cardlines can be created at any time during the billing period independently to the regular billing cycle.

The pending cardline amount will not be reflected in the account’s balance until it is allocated to an invoice, and the invoice then approved. The manually created cardline will appear in the ''Miscellaneous Charges'' section of the invoice. If the cardline is a credit (i.e. a negative cardline amount) the amount will appear in the ''Adjustments'' section of the invoice, and the amount will be deducted from the invoice total.

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'''Note:''' Cardlines entered for a negative amount will appear as a credit against the account.
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Once an unallocated, pending ledger cardline has been created against an account, you can perform a number of actions:

* add the pending cardline to an existing pending invoice, via the [[InvoiceManageInvoice|''Manage Invoice'']] function
* if there is no current pending invoice for the account, you can create an [[InvoiceImmeditateInvoice|''immediate'' invoice]] that will automatically allocate the pending cardline created, as well as any other pending cardlines stored against the account, to the new invoice created (see ''Immediate Invoices'' below)
* leave the pending cardline to be processed with all other charges and cardlines during the next bill run. It will then be automatically picked up by the billing process, and appear on the account’s next invoice.

===To Create an Unallocated Pending Ledger Cardline===

# Select '''Customers''' > '''Customer List '''>''' '''from the '''Menu.''' The ''Customer List'' page will appear.
# Select the required customer account. The Account ''Summary'' tab page will display.
# Click the '''Pending Ledger Cardlines''' tab. The ''Pending Ledger Cardlines'' page will appear showing any unallocated pending ledger cardlines held against the account.
# Click the '''Create New Unallocated Cardline''' button near the top of the list. The ''New Unallocated Cardline'' page will appear.
# Enter the date for the cardline in the ''Transaction Date'' field. A calendar tool will appear to allow you to select the required date. This date will appear on the Invoice as the date the cardline charge was incurred.
# Enter the amount including tax in the ''Total (inc. Tax) ''field. The system will automatically calculate the ''Actual Value (ex Tax)'' and the ''Tax Amount'' and display in the corresponding fields.
#:Alternately, enter the cardline amount in the ''Actual Value (ex. Tax)'' field. The system will automatically calculate the ''Total (inc Tax) ''and the ''Tax Amount''.
# Select the ''Tax Type'' applicable to the cardline in the drop list. By default, this is set to ‘Australian GST’.
# If you need to enter a manual tax amount, tick the ''Manually enter tax'' check box. The ''Tax Amount'' field will re-display enabled for editing. Enter the tax amount required.
# Enter the description to show on the invoice for the cardline in the ''Description'' field.
# Select the ''Ledger Code'' in the drop list. The cardline will be recorded against the selected ledger in the system for accounting purposes.
# Enter the Vanity Cover From, Vanity Cover To dates as desired. The underlying start and end dates won't change, these fields are simply for presentation purposes on the invoice.
# Click the '''Save''' button. A message will display at the top of the screen informing that the cardline was saved successfully.
# Click the '''Cancel''' button to cancel the cardline creation.

For a brief video on pending cardlines and the manage invoice section, please see below;

<mediaplayer MWPlayerConfig="MyCustomConfig" height="400" width="600">http://wiki.emersion.com.au/wiki/media/PendingCardlinesManageInvoice.mp4</mediaplayer>
<br />

== Delete a Pending Cardline ==
''Only non-usage cardlines can be deleted''

# Navigate to Customer > Pending Ledger Cardlines
# Use either the list pagination links at the bottom or filter on either Pending Cardline ID, Description, Created Date From or Created Date To to target the cardline you wish to delete
# Click Delete in the '''Action''' column on the right
# A pop-up box will allow you to NOT proceed in case you make a mistake. If you click Yes, the cardline will be delete forever. You cannot undo this action.

== Edit A Pending Cardline ==

''Some cardlines are able to be edited. You will see a magnifying glass icon in the '''Edit''' column on the left if this is the case.''

# Navigate to Customer > Pending Ledger Cardlines
# Use either the list pagination links at the bottom or filter on either Pending Cardline ID, Description, Created Date From or Created Date To to target the cardline you wish to delete
# Click the magnifying glass icon in the '''Edit''' column on the left.
# You may edit the following fields: Transaction Date, Description, Actual Value (ex GST), Tax Amount, Covers From, Covers To, Vanity Covers From, Vanity Covers To, Note
#* (Only some cardlines can have their Ledger Code modified from this page)
# Change whichever fields you are able to and the click '''Save'''. Click '''Cancel''' to undo any field changes prior to saving.

* For customers subscribed to the '''Cost Centres''' module, you will see an additional section called ''Edit Cost Centres''
# Following the instructions above to edit the appropriate cardline
# A list of [[Account Management/Customer Screen/Cost Centre|cost centre types]] will appear, with associated [[Account_Management/Customer_Screen/Cost_Centre#To_Create_a_New_Cost_Centre|cost centres (values)]] that you may select from
# Once you are happy with your selection / changes, click the '''Update Cost Centres''' button.

'''Note''': Editing a cardline will still not actually allocate it to an invoice. You can do this from [[InvoiceCardlineManagement|Invoice Manage]] page of a pending invoice.

===See also===
* [[InvoiceCardlineManagement|Invoice Cardline Management]]
* [[InvoiceImmeditateInvoice|Immeditate Invoices]]

← Older revision		Revision as of 01:59, 22 April 2020
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	'''Note''': Editing a cardline will not automatically allocate it to an invoice. You can do this from [[InvoiceCardlineManagement\|Invoice Manage]] page of a pending invoice.		'''Note''': Editing a cardline will not automatically allocate it to an invoice. You can do this from [[InvoiceCardlineManagement\|Invoice Manage]] page of a pending invoice.
−	~~<br />~~
−
−	~~[[File:Pending ledger cardlines 001.png]]~~

	== Bulk Import & Manage Pending Cardlines ==		== Bulk Import & Manage Pending Cardlines ==

@@ Line 65: / Line 65: @@
 # Change whichever fields you are able to and the click '''Save'''. Click '''Cancel''' to undo any field changes prior to saving.
 <br />
-* For customers subscribed to the [https://resources.emersion.com/display/EKB/Cost+Centres|Cost Centre] module, you will see an additional section called ''Edit Cost Centres''
+* For customers with the [https://resources.emersion.com/display/EKB/Cost+Centres| Cost Centre] module, you will see an additional section called ''Edit Cost Centres''
 # Following the instructions above to edit the appropriate cardline
 # Choose the cost centre value to apply to the cardline

@@ Line 65: / Line 65: @@
 # Change whichever fields you are able to and the click '''Save'''. Click '''Cancel''' to undo any field changes prior to saving.
 <br />
-* For customers subscribed to the '''Cost Centres''' module, you will see an additional section called ''Edit Cost Centres''
+* For customers subscribed to the [https://resources.emersion.com/display/EKB/Cost+Centres|Cost Centre] module, you will see an additional section called ''Edit Cost Centres''
 # Following the instructions above to edit the appropriate cardline
-# A list of [[Account Management/Customer Screen/Cost Centre|cost centre types]] will appear, with associated [[Account_Management/Customer_Screen/Cost_Centre#To_Create_a_New_Cost_Centre|cost centres (values)]] that you may select from
+# Choose the cost centre value to apply to the cardline
-# Once you are happy with your selection / changes, click the '''Update Cost Centres''' button.
+# Click the '''Update Cost Centres''' button.
 <br />
-'''Note''': Editing a cardline will still not actually allocate it to an invoice. You can do this from [[InvoiceCardlineManagement|Invoice Manage]] page of a pending invoice.
+'''Note''': Editing a cardline will not automatically allocate it to an invoice. You can do this from [[InvoiceCardlineManagement|Invoice Manage]] page of a pending invoice.
 <br />

@@ Line 43: / Line 43: @@
 For a brief video on pending cardlines and the manage invoice section, please see below;
-<mediaplayer MWPlayerConfig="MyCustomConfig" height="400" width="600">http://wiki.emersion.com.au/wiki/media/PendingCardlinesManageInvoice.mp4</mediaplayer>
+<mediaplayer MWPlayerConfig="MyCustomConfig" height="400" width="600">http://wiki.emersion.com/wiki/media/PendingCardlinesManageInvoice.mp4</mediaplayer>
 <br />

@@ Line 47: / Line 47: @@
 == Delete a Pending Cardline ==
-''Only non-usage cardlines can be deleted''
+''Only non-usage cardlines can be deleted. The system will check the cardline's ledger code name and if it contains "USAGE' you will not be able to delete it''
 # Navigate to Customer > Pending Ledger Cardlines

@@ Line 3: / Line 3: @@
 ==Pending Ledger Cardlines==
-This page will display cardlines that have been generated by the system that are NOT allocated to an invoice yet. You can
+This page will display cardlines that have been generated by the system that are NOT allocated to an invoice yet.
 '''For a brief video on pending cardlines and the manage invoice section, please see the bottom of this article!'''
@@ Line 75: / Line 75: @@
 [[File:Pending ledger cardlines 001.png]]
 ===See also===
 * [[InvoiceCardlineManagement|Invoice Cardline Management]]
 * [[InvoiceImmeditateInvoice|Immeditate Invoices]]